Someone wrote a scathing review of your company’s product on their blog–now what?

Well, you can either ignore it or you can respond. In traditional PR, you’d be shirking your duties if you didn’t follow-up with the reporter. Same goes with social media, except the world can see your response. Whether the post is positive or negative, you have to comment.

Here are a few tips to ensure you comment with success:

• Take a deep breath!
  • Sometimes the excitement (or hate) can cloud a clear head. Remember, it’s the Internet and everything will be a part of your permanent record. Don’t write anything you wouldn’t want your mother/future boss/customer/client to read
• Acknowledge and thank the blogger for their feedback/comments/insight/linklove
  • Remember, we are listening now. Whether you agree with it or not, they put effort into their post and their feedback can provide a snapshot of what your customers or other reporters/bloggers are thinking
• You’re building a relationship, which means accountability and honest discussion.
  • Try to address the concerns and tell them what you are doing or plan on doing to fix any problems. If it was a positive piece, write something that can help build the discussion or add deeper insight into the topic
  • Cut the marketing speak and messaging. Read what the blogger is saying and respond as a human, not a PR-bot
• Transparency and full disclosure
  • Let readers know you are with the company or represent the company. It’s about ethics.
• DO NOT try to pad the comments with anonymous or fictitious posts
  • You may not see it when you read the post, but bloggers can see the IP address of every comment. Several comments from the same IP addy looks suspicious and a simple search can rat you out

Some stellar examples from comments in socialTNT’s past:

“Our first quarter was probably one of the most exciting quarters in our history in terms of delivering innovative products and services that really move the needle and make a difference for our users and customers: Acquiring Maven Networks. Launching Buzz, OneSearch 2.0, voice-activated mobile search, video on Flickr, Shine….”

“So, what’s next? With Microsoft’s withdrawal, we’ll be better able to focus our energy on growing our industry leadership and maximizing value for stockholders. We’ll continue to execute on our plan — making your Internet experience as personal, relevant, open and social as possible, serving advertisers so well they insist on working with us, and opening up Yahoo! in a way that developers dream of.”

It’s a great letter to shareholders–or a press release–but it’s not a blog post. As we’ve mentioned before, a blog is a conversation. If Jerry wants to use it to put out company messages, that’s fine, but what’s the point. He’s losing a chance to re-energize the Yahoo user base.

Take a look at sampling of some of the comments:

A user named Jive sums it up best: “Above all, listen to us, your consumer, because we use your products and have specific wants, habits, usage etc.”

Wanna make it back on top, Jerry? Here are some suggestions:

• First off, read and respond to some of the comments on this post. There are a lot of people with great ideas. You also need to think about the harsh criticism and respond thoughtfully.
• Ask questions and listen.
• Set up an Ideastorm type forum for people to leave suggestions and then close the feedback loop. Let users know they are being listened to and that their ideas are gaining traction. You want people to know that Yahoo! has changed? Show them by letting them get involved in product development.
• Set up a community manager and go address the concerns in the blogosphere head on. Let them know that Yahoo wants to embrace the Internet again. Stop thinking 1.0 and start embracing your users and their voices.

Jerry, I love Yahoo. You guys have so many great properties, but they are all disconnected. If you read the comments on your post, you’ll see many users feel the same way. You’ll also see that most of them still love Yahoo. Give them something to get excited about. Your users make or break the company. If you listen to them–and interact with them–they will welcome you back with open arms. I guarantee it.

What do you think? Did Jerry’s post legitimately address user concerns? What do you think Yahoo should do to reengage its user base?

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• When first starting out, get to know the gym, the exercises and proper use of the equipment.
  • Same goes for a social media campaign. Check out your surroundings. Listen to the community and see how they interact before diving in. It also doesn’t hurt if you know the tools inside and out.
• Flexibility can prevent injuries.
  • Communities are built from people. People don’t always react how we want them to. Go with the flow. If you are flexible to their needs, listen and respond to their comments accordingly, then you can prevent a PR disaster.
• Have patience. Quality results require a long term commitment.
  • Rarely do you see results in a short period of time. Lasting relationships are built with time and interaction.
• Eat healthy. You have to feed your body to grow muscles.
  • Same goes with a blog: consume relevant media content to help develop your ideas and grow your community.
• Healthy living requires a complete lifestyle change. If you want lasting results, you have to let go of old habits.
  • Social media isn’t just about looking pretty, it’s about opening up. You have to let go of corporate messaging and the tired notion of brand. It may be scary at first, but I guarantee once you get the hang of it, it will feel great!

• When in doubt, get a trainer.
  • Sometimes we need someone to give us that extra push to help get us in shape. A community manager can help shape community relations.
• A workout partner or a team can keep you motivated and increase results.
  • If your company has a hard time maintaining the corporate blog, bring some more writers on board. This will make it easier to keep producing content.

• Different bodies need different routines.
  • Not all workouts and diets work on every body. Same can be said about social media strategy. Play around until you find a plan that works with your marketing objectives and fits your community’s needs.
• Don’t wait too long between exercises.
  • In order to keep that target heart rate, you have to keep moving. If you slack on a blog, your readership will drop.

• Make it fun!
  • It doesn’t have to always be serious. Fun posts make it enjoyable for the reader and easier for the blogger.

Happy Friday, Everybody! Thanks for your continued support!

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[The above photo, "getting-huge.jpg" by ericmcgregor on flickr, used under Creative Commons license.]

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Recommended Reading:

“It’s a Conversation, Stupid! Part 1″

“How Media Relations Got Its Groove Back”

“3sday’s 3Q’s in 3 Min: Mario Sundar, LinkedIn”

“I’m a Binge and Purge Blogger, What About You?”

Imagine if you will, a world where government is fully transparent. The president videocasts his life live, turning off the cam only when discussing matters of national security. He polls the populous Twitter-style to get feedback on upcoming proposals. Cut the weekly radio address–Radio? What’s that?–the president of the Social Age does a weekly Seesmic post.

New Media President meet your new staff member: Director of Community Relations. The Director and his underlings are responsible for all outreach and relations with the populous. Just like any good community manager, he follows all online dialog and responds thoughtfully. This doesn’t mean spitting out spin at negative postings. Instead, he actually listens to and addresses the concerns of the populous-at-large.

The Director of Community Relations is also responsible for maintaining and tracking feedback. Like Dell’s Ideastorm, the web community can post ideas to the appropriate department and also vote digg-style on submitted ideas. All ideas get tracked through completion. A idea/policy development wiki will also be set-up, allowing interaction between thought leaders, academics and government agencies.

As long as it’s not top-secret, all government employees will be encouraged to blog. As much as the Social Age president would like to blog daily, he simply can’t. His style is more micro-blogging through Twitter or Utterz. Instead, his full cabinet will blog, each member responsible for content every two weeks. Supreme Court justices and Senators will blog in the style of TechCrunch’s CrunchNotes, allowing the world to see the back story behind or reasons for decisions and opinions.

What’s the public thinking? Instant polling and voting through SocNets get immediate response on hot topics. Voting in elections may also be done through cell phones. OpenID coupled with YouService-like security prevents voter fraud.

Finally, forget having to go to DC to see the National Archive. The New Media National Archive (lovingly dubbed Archive 2.0) stores the Prez’s videocast and flickr stream. All government documents will be able to be searched and accessed from anyone’s home computer.

Because more people can get involved, disenchantment is low and voter turn out is high. Yes, the government of the Social Age will create a more true, transparent democracy where politicians and citizens interact.

How do you think social media could be used in government? Would it create a government for the people, by the people? Or would it create a 1984 nightmare?

[All you Sci-Fi Buffs should check out Vengeance on Varos, a Doctor Who episode where citizen vote instantly by touching the TV!]